These regulations relate to camera surveillance for Gebr. Kramer B.V. Filming is continuously done with use of different cameras. The image information is digitally captured by motion detection. The image information is a form of person registration within the meaning of the law. The regulations provide a description of tasks, responsibilities and procedures in regard to camera surveillance, consistent with the ethical use of the camera system and the protection of privacy.
The purpose of camera surveillance is to protect the defined area with this form of surveillance as part of a more extensive set of measures take. More specifically, the expectation is that camera surveillance contributes to:
- Monitoring food safety;
- Promoting the sense of security of persons present;
- Victim reduction (reducing damage due to non-security);
- Promoting the investigation and prosecution of criminal offenses;
- Preventing vandalism;
- Protecting property;
- Promoting investigation and prosecution in the event of incidents;
- Assessing and promoting flows of goods and work processes;
2 Definition of terms
- Camera system: everything cameras, monitors, recording equipment, connection boxes, fiber optic connections and fixings;
- Server room: the confined space where the recorder is located on which the recorded camera images are recorded;
- Image information: the film images obtained and registered by the camera system. Image information is part of the concept of person registration within the meaning of the law;
- Holder: holder of the camera system, Gebr. Kramer B.V.;
- Management: ensuring the continuity of camera surveillance;
- Administrator: the employee responsible for managing the camera system;
- Operational management: the daily management of the camera system operation;
- Operational manager: the supervising employee of the operation;
- Technical management: ensuring the technical functioning of the camera system;
- Technical manager: the employee responsible for technical management;
- Incident: an observed (or suspected) offense, accident or other event that requires action.
3 Tasks and responsibilities
3.1 The technical management of camera surveillance falls under the responsibility of the manager.
3.2 Authorized employees and the manager are authorized to operate the equipment used for camera surveillance and to view the image information. They handle image information with integrity, in particular with regard to the privacy of individuals.
3.3 With the permission of the manager, third parties are allowed to operate the equipment used in the context of maintaining and keeping the used equipment up to date.
3. 4 The images are viewed live by production chefs on a regular basis.
3.5 In the event of an incident, the operator reports this to the appropriate authority (police, fire brigade or emergency medical assistance (ambulance)).
4.1 Authorized to operate the camera system or to view images live:
- Production chefs;
- Police officers to perform their legal duties;
- Prosecutors for investigation purposes;
- The technical manager;
- The operational manager;
- The manager;
- Third parties, if functionally necessary, only with permission from the (technical) manager.
4.2 Operating the equipment also includes reviewing digital recordings and recording image information on CD-ROM or other means of data transport;
4.3 Police officers and public prosecutors who professionally watch live images and/or operate the camera system identify themselves beforehand to the operator and in his absence to the (operational) manager or authorized officer.
5.1 The server rooms are located within the holder’s building. The manager ensures that measures are taken against the intrusion of the spaces.
5.2 The administrator ensures that the camera system is electronically protected against unauthorized use and that the image information is inaccessible to unauthorized persons.
5.3 The space is only accessible with permission from the (technical) manager.
5.4 Police officers may request access for the performance of their legal duties.
6 Placing cameras
6.1 The manager decides on the placement of cameras for this purpose delegated by Management.
6.2 In the event of a criminal offense, or if there are good grounds for fearing a criminal offense, the administrator may, after consulting with management, decide to install a hidden camera.
7 Integrity, privacy and rights
7.1 The person registration is only used for the purposes of camera surveillance.
7.2 Camera surveillance is made known by signs or stickers at the entrances to the grounds and buildings of the holder.
7.3 The image information is stored for a maximum of 28 days after which the information is overwritten.
7. 4 Contrary to the foregoing, if an incident is detected, related image information may be stored until the investigation or treatment of the incident has been completed.
7.5 People whose images have been recorded are in principle entitled to view the visual material. they must request this by letter or email. The manager responds to a request or gives a reasoned refusal to inspect within 10 working days.
8 Issue of image information
8.1 Image information is provided at the police’s or the public prosecutor’s request based on a legal basis.
8.2 This claim must be submitted to the administrator. The manager always informs management.
8.3 The police officer or the officer identifies himself in front of the manager in advance.
8.4 The image information is provided on a digital medium.
8.5 The police officer or the public prosecutor signs for receipt and for the careful and honest use of the image information.
8.6 In the absence of the operator or the operational manager, the police officer or the public prosecutor draws up an official report of the claim for image information and sends a copy to the operational manager.
9 Third party right of inspection of image information
9.1 Given the protection of privacy, restrictions apply to the right of inspection of third parties.
9.2 The right to inspect may be granted if an important interest has been demonstrated.
9.3 A request to inspect a lawyer in the context of criminal proceedings to defend a suspected client is made through the public prosecutor.
9.4 Non-judicial requests for inspection are addressed to the manager.
9.5 To establish his/her identity, the applicant must contact the manager or the operational manager in person.
9.6 After weighing the interests, the manager decides on the application within two working days.
9.7 Persons who get access to image information have to sign a viewing statement.
10.1 Complaints about the application of the camera system and about the behavior of the manager or the authorized employees are submitted in writing to the management team.
10.2 The management team will respond to the complaint within 6 weeks after receiving it.
11 Method of recording
11.1 These regulations have been offered to the works council of Gebr. Kramer B.V. for approval;
11.2 The regulations have been established by the management team of Gebr. Kramer B.V.
11.3 The regulations can be requested from the HR representative of Gebr. Kramer B.V.